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Corporate

Certificate and articles of incorporation, bylaws Current share register (cap table) and all share issuances Shareholders agreement, SAFEs, convertible notes and option plan Minute book: director and shareholder resolutions Corporate structure chart including subsidiaries

Financial

Financial statements for the last 2–3 years (or since inception) Monthly management accounts and bank balances 12–36 month forecast with assumptions Debt, loans, leases and guarantees Tax filings, GST/HST and payroll remittances up to date SR&ED and grant claims, contribution agreements and repayment terms

Legal & IP

Patents, trademarks, domains and copyright registrations IP assignment agreements signed by founders, employees and contractors Open-source and third-party licence inventory Material contracts (customers, suppliers, partners) Pending or threatened disputes, if any Insurance policies

Commercial

Customer list, pipeline and key contract terms Pricing, revenue by customer and by product Market sizing with sources Competitor map Letters of intent, pilots and references

Team & HR

Organization chart and key hires planned Employment and contractor agreements Founder vesting terms Option grants and vesting schedules Key-person dependencies

Product & Technology

Product roadmap and technical architecture Security and privacy practices, data protection obligations Test results, validation data or pilot reports Dependencies on key suppliers or platforms

Regulatory & Impact

Licences, permits and certifications held or needed Industry-specific approvals (health, food, environmental, financial) Privacy compliance (PIPEDA and provincial rules) Environmental, social and governance policies if relevant to your investors

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Data Room and Due Diligence Checklist